COPIER PRINTER MFD FLEET MANAGEMENT

Copier printer MFD fleet management is an outsourced solution for the maintenance and management of office fleet copiers, printers, scanners and multifunction devices (MFDs) to contain costs, minimize equipment downtime and maximize productivity. An effective copier printer MFD fleet management strategy supports a highly efficient document output infrastructure where:

• Fleet efficiency is monitored and optimized
• Print production costs are well controlled
• Workflow is streamlined

Why is it needed?

Increased business reliance on documents combined with advances in print production technology has made fleet management complicated and difficult to accomplish with internal resources alone. Copier printer MFD fleet management has evolved due to:

• Rapid advances in print production technology and digital networked devices
• Increasing complexity of managing multiple vendors, device types and contracts

Challenges Related to Fleet Management

Most organizations lack the internal resources and advanced automated tools and reporting systems needed to perform comprehensive fleet management and thus cannot maintain reliable, efficient fleet operations. Further, these companies also lack the expertise required to fully assess the impact of print production on business operations.

Fleet management promotes more effective document production and mitigates costs associated with:

• Equipment malfunctions that require frequent IT intervention
• Low-cost equipment purchases that can lead to high ownership costs
• Digital devices that are not networked and are underutilized
• Fragmented management of mixed devices from multiple vendors
• Staff inadequately trained on proper equipment use

Successful Copier Printer MFD Fleet Management

Successful copier printer MFD fleet management solutions should include a comprehensive assessment of current and future document production output that is aligned with a customized migration strategy for fleet management. Staff training and equipment optimization to reduce costs and curb inefficiency are also components of a solid fleet management plan. An optimized fleet configuration and effective ongoing management can reduce costs as much as 30%.

Fleet Management Goals:

• Improve multi-brand fleet performance and ultimately standardize the fleet
• Separate underutilized from cost-efficient systems
• Calculate true cost of ownership

With proper fleet management, companies receive the resources needed to better control document process operations and expenses. By assessing existing devices relative to the print trends of the organization, it is then possible to redeploy existing assets and achieve a better ROI.

There are many cost-saving strategies inherent in fleet management. Some of those can include:

• Route document production jobs to the most efficient device to reduce costs
• Encourage document sharing by establishing departmental charge-backs for the cost of printing

Types of Copier Printer MFD Fleet Management

Internal: Requires substantial staff and technology investments but keeps full control of fleet management within an organization.

Outsourced: Provides companies the opportunity to take advantage of the benefits of a specialist in fleet management so staff can remain focused on core responsibilities. Delivers advanced technology, up-to-date expertise and industry best practices required for maximum fleet management efficiency and control.

Océ Business Solutions for Copier Printer MFD Fleet Management

Océ Business Solutions delivers comprehensive, universal fleet management services, fleet flexibility and optimized document production required to meet today's business demands. Océ Business Solutions provides the expertise, technology and services needed to gain better control over fleet management costs, equipment, services, processes and print strategies. We offer a full-service outsourced solution that lets corporations procure, install, monitor and manage fleet hardware and software as well as multivendor contracts for maximum business benefit.

Learn more about Océ Business Solutions for Universal Fleet Management.