PREPARING FOR EDISCOVERY

Proactive preparation to become discovery ready is critical to protecting enterprises challenged by potential litigation and regulatory action. Discovery readiness includes the expert planning and execution of a strategy and processes to ensure that your company can quickly respond to discovery requests for:

• Business records
• Business documents
• Other evidence in the form of physical and electronic media

What are the benefits of discovery readiness?

Your enterprise is better protected from discovery-related litigation risks, and disruption to business operations is minimized. When true discovery readiness is achieved, businesses can:

• Reduce staff time needed to locate responsive materials for discovery requests
• Manage costs associated with planning and execution
• Improve discovery outcomes
• Reduce risk of penalties and sanctions associated with missed discovery deadlines

Discovery Readiness Essentials

Records Management: Whether as printed documents or electronic communications, business records are the lifeblood of an organization. Having a well-planned and consistently enforced records management program facilitates a business's ability to store records securely and retrieve them quickly. Failure to achieve this basic discovery readiness puts an enterprise at risk for compliance fines and poor litigation outcomes.

eDiscovery: The vast majority of business documents today are created and stored electronically, and most reside in or are attached to emails. Today's enterprise is challenged to retrieve and analyze terabytes of data on request, across an increasingly vast terrain that includes email, USB flash drives, handhelds, laptops and voice mail.

What is the cost of failing to effectively manage and preserve electronic data? It's measured in millions of dollars. An effective eDiscovery plan is essential to protect your business from the high cost of mismanaging this vital business data.

A thorough eDiscovery plan should encompass the following stages in addition to a foundation of integrated physical and electronic records management:

• Identification
• Preservation and collection
• Processing, review and analysis
• Production

Paper Discovery: Transforming paper documents to electronic files is a critical component to effective long-term document storage and retrieval mandated by compliance. State-of-the-art technology is generally required to perform this task, which includes:

• Planning and collection
• Scanning/imaging
• Optical character recognition (OCR)
• Coding
• Document review and production
• Quality assurance and sampling

Computer Forensics: Computer forensics is a critical starting point in eDiscovery. Computer forensics is an expert process for electronic evidence recovery, analysis and restoration that can deliver a needed edge in litigation. This involves the complex process of recovering deleted files, file fragments and temporary data from hard drives and other data storage devices.

Computer forensics requires highly trained technicians who can carefully restore data from backup or network storage media to common industry file formats that can be used to extract metadata and text as well as create images.

Discovery Readiness Challenges

The market for customized litigation support, eDiscovery and database services is fragmented. Multiple vendors are used to obtain eDiscovery, scanning, coding, OCR, computer forensics, database management and database customization services. This approach can be costly and time-consuming and can also weaken data integrity, increasing potential for errors and variability in documents, process and communication.

Océ Business Services: Unified Discovery Readiness

Océ Business Services is a single-source provider of comprehensive document and records management, compliance, eDiscovery and paper discovery services that span the complete lifecycle of a document. Our Records, Compliance and Legal Solutions division provides a comprehensive, flexible and integrated framework for organizations to prepare in anticipation of discovery demands and advance toward proactive, managed discovery.

The Records, Compliance and Legal Solutions division of Océ Business Services offers a comprehensive solution for electronic and paper-based discovery that incorporates advanced processes and technology. Our Six Sigma expertise and consistently high performance have managed costs and improved results for leading law firms and large enterprises challenged by litigation and regulatory action.

Our team of experienced project managers, discovery consultants and forensic technicians work together to ensure successful discovery readiness for today's enterprise businesses.

A Full-Service Solution for Better Discovery Outcomes

Océ's Unified Discovery Platform of services and technology delivers a fully integrated solution for comprehensive discovery readiness that leaves nothing to chance.

This comprehensive, integrated approach to discovery readiness is unparalleled and highly effective. Océ's approach consistently achieves industry-leading accuracy ratings on discovery projects. We have a track record of success with clients, including a global Fortune 500 chemical company for whom we apply rigorous Six Sigma methodologies to discovery.

Océ Business Services discovery expertise:

• Strategic consultation and project planning
• Forensics and data recovery
• Data collection and harvesting
• Data restoration
• Data processing
• Online document review and search ASP
• Production
• Electronic litigation data storage

Learn more about Océ Business Services for Unified Discovery Platform.